Cleanroom Payments

 

Payments for LCN Cleanroom Services

The LCN Cleanroom provides access to equipment in exchange for a fee. Our Charging Scheme is reviewed annually. A document detailing the charges is available to registered users within PPMS documents area, or by application to the Cleanroom Manager. All prices quoted by us exclude VAT. See also Note a). We expect all users to prepay amounts against their expected cleanroom use. Regular Cleanroom Expenditure Reports will generate a statement for Group Leaders for each PPMS Account. If sufficient prepayment exists,  then no payment will be due, otherwise an Invoice will be created, showing amount due for payment. 

All payments will be processed by UCL's MyFinance system. Any payments to the cleanroom must be clearly identified as being either a Prepayment for future work, or an Invoice payment against an invoice for work already done.

Prepayments: In the payment method quote the following information: User Name, Group PI name, Amount of prepayment (required), and Quote reference, start and end dates (optional). All Prepayments will be credited against the specific user Account in PPMS. PPMS will record all usage and credits against Account codes.

Invoice Payments: In the payment method quote the following information: Invoice Reference, User name and Group PI name.

Key Contacts

All queries regarding payments should be made to the correct person

LCN Finance Officer: Linda Okwu, +44 (0)207 679 0070 (Ext 30070) The LCN Finance officer manages the receipt of payments and  records them into the UCL finance system.

LCN Cleanroom Manager:  Steve Etienne, +44 (0)207 679 9904 (Ext 39904) When prepayment funds are recorded in the UCL Finance system, they are then entered into PPMS as a Credit against the project number. 

How to Make Payments

Payment from within the London Centre for Nanotechnology, by IDJ

The Project Account Holder should complete the Cleanroom Payment form (link below) and submit it by email to Linda Okwu. An IDJ (Intra Department Journal) will then be processed.

Payment from another UCL department to the London Centre for Nanotechnology, by IDT

The Project Account Holder should complete the Cleanroom Payment form (link below) and submit it by email to Linda Okwu. An IDT (Inter Departmental Transfer) will then be processed.

Payment from an Institution outside UCL, by Purchase Order

The Project Account Holder should complete the Cleanroom Payment form (link below) and submit it together with the Purchase Order to LCN by email to Linda Okwu and Steve Etienne. 

  1. Supplier on PO is: UCL, or London Centre for Nanotechnology, 17-19 Gordon Street, London WC1H 0AH
  2. PO must contain the name of the person who uses the cleanroom
  3. PO must contain the Project Number to be associated with this payment
  4. PO must contain the name of that person’s Supervisor with financial authority (Principal Investigator or Manager)
  5. PO description must state ‘Prepayment, or Invoice reference for LCN Cleanroom Services by <Name of Individual>’
  6. VAT, Our prices exclude VAT. All Zero VAT Purchase Orders must have a Zero VAT certificate attached.

Notes

a) For new grant applications from UCL to a UK Research Council, pre-approved Full Economic Charging rates apply for the LCN Cleanroom and other facilities. These should appear as a facility on Worktribe under the DI non-staff costs section. Once selected, input the number of hours (units) needed and it should calculate the cost.

b) Users from LCN, UCL, Imperial College and Kings College are considered asInternal users.  Costs for other External academic users are higher. 

c) Industrial or Commercial users, please contact Cleanroom Manager, Steve Etienne.
 

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